Cleanifly covers the full cycle of hospital and industrial laundry — from collection at the hospital to the end-of-month invoice. No paper between steps. No spreadsheet crossing data. No notebook holding what matters.
Collected vs delivered volume, soiling by contract, margin by client — in real time, without crossing spreadsheets.
How the system is organized
Three connected areas. Every movement of the operation is recorded, and every record becomes evidence. The information entered at collection is the same information that appears on the invoice — no rework, no retyping.
01
Operation
Collection at the hospital, weighing in the dirty area, washing recorded by cycle, weighing in the clean area, signed delivery.
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02
Management
Active contract, calculated soiling, invoice generated from weighing data, reports and indicators in real time.
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03
Client
The hospital accesses collections, deliveries, invoices and contract through the portal. Structured feedback, no phone calls.
Operation
The physical journey of every kilogram of linen.
From collection at the hospital to the return delivery. Every movement is recorded with timestamp, operator and machine. The operation happens on the shop floor and becomes visible on the screen.
Collection and weighing
Digital delivery slip with on-the-spot signature. Weighing in dirty and clean areas, with soiling calculated by contract and tolerance validated automatically.
Tablet in the truckIntegrated scaleSoiling by contractTolerance validated
Washing and production
Cycle recorded by machine, program, temperature and time. Traceability from kilogram to item, from receipt to delivery.
Cycle per machineProgram and temperatureLinked to batchEnd-to-end traceability
Delivery and verification
Full delivery or partial rounds, with clean weight recorded, digital receipt and signature. Every kilogram delivered is traceable.
Partial or fullClean weight recordedDigital receiptSignature in the app
Pending items and rewash
Collections sent back for reprocessing — recorded with root cause, linked to the client, the machine and the program. The hidden cost becomes visible.
Root causeRate per clientPending queueRecurrence flagged
Management
What becomes revenue and what becomes decision.
The contract is the source of truth for billing. Reports are the source of truth for the operation. The two talk to each other — change the contract, the next invoice knows; change the report, the manager decides.
Contracts and billing
Three models in the same system: by kg (with soiling), by item (with date-versioned table) and fixed monthly value. A price change does not rewrite past invoices.
kg, items or fixedVersioned price tableMultiple invoices/monthExport PDF and XLSX
Expenses
Operational accounts payable — supplier, due date, recurrence, category. Expense matched with revenue per client becomes real margin, not an estimate.
Accounts payableRecurrenceCategory and supplierReal margin per client
Reports and indicators
Collected and delivered volume, average soiling per client, rewash rate, cost per kg. Filters by shift (morning 7am–7pm and night 7pm–7am). Direct export.
Collected vs deliveredSoiling by clientRewash rateFilter by shift
Audit and history
Every configuration change (soiling, price, parameter) is recorded with date, user and previous value. The system answers when the auditor asks.
Configuration historySearchableExport for auditorANVISA tolerance
Client
The hospital stops calling you.
The hospital accesses what it needs through the portal — collections, deliveries, invoices, contract. Your operations team stops being a customer service hotline and goes back to the operation.
Client portal
The hospital accesses collections, deliveries, invoices, the active contract and dashboards. Includes structured feedback, separate login and mobile-responsive layout.
Collections and invoicesContract and historyTwo-way feedbackMobile (PWA)
Structured feedback
The hospital files feedback through the portal, your team replies with a notification bell. Complaints become history, not loose WhatsApp threads.
Traceable per clientNotification bellDate and ownerHandling history
Records and data
The foundation that holds everything together.
Before collecting, weighing and billing, the system needs to know who your clients are, what is in the linen catalog and who operates. This is where master data lives — and the entry point for those leaving spreadsheets behind.
Centralized records
Clients, contracts, linen catalog, employees, fleet and users — in one place. A change here propagates to collection, invoice and report, with no rework.
Clients and contractsLinen catalogEmployees and fleetGranular permissions
Migration and import
Leave the spreadsheet without losing history. Batch import from Excel, with smart column mapping and bulk data validation.
Cleanifly works with the scale already on the floor, the thermal printer the driver carries, the operator's tablet. No equipment changes, no proprietary hardware purchases.
Industrial scales
Read via serial and USB ports. Flexible brand and model.
Thermal printers
ESC/POS standard. Slip printed on the spot, in the driver's truck.
Field tablets
Works offline. Syncs on reconnect. Installable PWA.
Fiscal system
Invoice export in PDF and XLSX for the fiscal ERP of your choice.
30 minutes. Real data. No commitment.
The demo runs with the operation you actually run, not a mockup. We swap the spreadsheet for the screen and show how your monthly close would look.
Transform your laundry now!
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