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The data goes in once, at collection, and nobody types it again.

From collection at the hospital to the end-of-month invoice, each step reads what the previous one recorded. The slip becomes a weight and the weight becomes an invoice, with nobody transcribing anything along the way.

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Overview demo data
Cleanifly overview: collected and delivered volume, recent collections and operation status.

Collected vs delivered volume, soiling by contract, margin by client, in real time, without crossing spreadsheets.

Three connected areas. One source of truth.

The information entered at collection is the same that appears on the invoice and the same that the hospital reads on the portal. No rework, no retyping.

  1. 01 · Operation

    Where the linen moves

    Collection at the hospital, weighing in the dirty area, washing recorded by cycle, weighing in the clean area, signed delivery. Every movement with date and time, from the hospital to the invoice.

  2. 02 · Management

    Where the number becomes decision

    Active contract, calculated soiling, invoice generated from weighing data, reports and indicators in real time. The weighing data feeds billing with no rework.

  3. 03 · Client

    Where the hospital serves itself

    The client accesses collections, deliveries, invoices and contract through the portal. Structured feedback, a separate login, works on the phone. Your team stops being a hotline.

Twelve modules your team uses without switching screens.

Operation

The physical journey of every kilogram of linen.

From collection at the hospital to the return delivery. Every movement is recorded with date and time, from the hospital to the invoice. The operation happens on the shop floor and becomes visible on the screen.

  • Collection and weighing

    Digital delivery slip with on-the-spot signature. Weighing in dirty and clean areas, tare subtracted, declared weight next to the real weight. Whatever diverges lands as an alert in your inbox.

    • Tablet in the truck
    • Declared weight × scale
    • Soiling by contract
    • Divergence alert

  • Washing and production

    Cycle recorded by machine, program, temperature and time. Traceability from kilogram to item, from receipt to delivery.

    • Cycle per machine
    • Program and temperature
    • Linked to batch
    • End-to-end traceability

  • Delivery and verification

    Full delivery or partial rounds, with clean weight recorded, digital receipt and signature. Every kilogram delivered is traceable.

    • Route with calendar and forecast
    • Stop with location, photo and signature
    • Partial or full
    • Clean weight recorded

  • Pending items and rewash

    Collections sent back for reprocessing, recorded with root cause, linked to the client, the machine and the program. The hidden cost becomes visible.

    • Cause recorded
    • Rate per client
    • Pending queue
    • Morning/night shift handover

Management

What becomes revenue and what becomes decision.

The contract is the source of truth for billing. Reports are the source of truth for the operation. The two talk to each other: change the contract, the next invoice knows; change the report, the manager decides.

  • Contracts and billing

    Three models in the same system: by kg (with soiling), by item (with date-versioned table) and fixed monthly value. A price change does not rewrite past invoices.

    • kg, items or fixed
    • Versioned price table
    • Multiple invoices/month
    • Export PDF and XLSX

  • Expenses

    Operational accounts payable: supplier, due date, recurrence, category. The month view compares with the previous one, next to the volume processed. No second program for the accounts.

    • Accounts payable
    • Recurrence
    • Category and supplier
    • This month vs last month

  • Reports and indicators

    Collected and delivered volume, average soiling per client, rewash rate, average invoiced value per kilo. Filters by shift (morning 7am–7pm and night 7pm–7am). Direct export.

    • Collected vs delivered
    • Soiling by client
    • Scheduled report by e-mail and in the portal
    • Filter by shift

  • Audit and history

    Every configuration change (soiling, price, parameter) is recorded with date, user and previous value. The system answers when the auditor asks.

    • Configuration history
    • Who changed it and when
    • Export for the auditor
    • Documents with expiry

Client

The hospital stops calling you.

The hospital accesses what it needs through the portal: collections, deliveries, invoices, contract. Your operations team stops being a customer service hotline and goes back to the operation.

  • Client portal

    The hospital accesses collections, deliveries, invoices, the active contract and dashboards. Includes structured feedback, a separate login and a layout that works on the phone.

    • Collections and invoices
    • Monthly Excel and documents with expiry
    • Invite by e-mail, access per role
    • Installs on the phone

  • Structured feedback

    The hospital files feedback through the portal, your team replies with a notification bell. Complaints become history, not loose WhatsApp threads.

    • Traceable per client
    • Notification bell
    • Date and owner
    • Handling history

Records and data

The foundation that holds everything together.

Before collecting, weighing and billing, the system needs to know who your clients are, what is in the linen catalog and who operates. This is where master data lives, and the entry point for those leaving spreadsheets behind.

  • Centralized records

    Clients, contracts, linen catalog, employees, fleet and users in one place. A change here propagates to collection, invoice and report, with no rework.

    • Clients and contracts
    • Linen catalog
    • Employees and fleet
    • Each person sees only what they need

  • Migration and import

    Leave the spreadsheet without losing history. Batch import from Excel, with smart column mapping and bulk data validation.

    • Excel batch import
    • Column mapping
    • Bulk validation
    • No operation downtime

390 ta month

processed on Cleanifly today, at Brazil's third-largest hospital laundry, still a client.

Talks to the equipment already there, and grows under project.

No swapping the scale, no buying proprietary tablets, nothing that locks you in. What is in production comes in on day one; what is platform scope enters the proposal with a date and a price.

  • Scale

    The scale already on the floor stays there

    The operator reads the display and types the weight on the wall tablet. The tare comes off automatically and the number is saved with date, time, cart and manifest. Whatever falls outside the expected becomes an alert on the spot. Any brand. A scale that sends the weight on its own — under project.

  • Printer

    Manifest printed whenever you want

    Prints on the printer you already have, at the counter or in the truck. The hospital keeps the paper, the laundry keeps the data.

  • Tablet and phone

    Opens on the driver's phone, nothing to install from a store

    An ordinary tablet on the dirty-area wall, a phone in the truck. Needs signal to save, like any cloud system.

  • Invoicing system

    The invoice comes out as PDF and Excel

    Ready for your accountant or for the invoicing system you already use. Nothing locks you in.

  • Under project

    Connected scale

    The scale sends the weight to the system by itself, no typing. Platform scope, quoted per brand and model.

  • Under project

    Tag per piece: RFID, QR or barcode

    Identification per piece at collection, folding and delivery, with tracking per employee. Comes in when the operation and the client ask for it.

  • Under project

    Several units in one account

    More than one plant with a consolidated view of volume and cost. Platform scope for groups and networks.

  • Under project

    Direct integration with ERP, invoicing or hospital systems

    In your vendor's format, assessed and quoted per project, with a date and a price in the proposal.

The demo runs on your operation, not on slides.

Half an hour. We swap your spreadsheet for the system and show how your month-end would look.

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