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Operation

Collection and weighing.

Digital delivery slip with on-the-spot signature, integrated industrial scale, soiling calculated by contract and tolerance validated before it turns into a dispute. The first half of the cycle, in a single screen.

See the capabilities

Who it is for

Collection and weighing is the step where the most data is lost to paper — and the first step that pays off when it becomes a system. Three roles meet here:

The driver in the truck

Tablet in place of the notebook. Delivery slip with items, observations and signature on the spot. Works offline. Syncs on reconnect.

The operations manager

Sees in real time what was collected, by whom, at which hospital. Spots late collections before the hospital calls.

The hospital client

Receives an electronic receipt on the spot. Checks collection history through the portal. Knows what was weighed without calling.

What the module does

Digital delivery slip

The truck tablet replaces the notebook and the paper form.

The driver arrives at the hospital, opens the tablet, records collected items, the receiving person signs on the screen. Prints on the spot via thermal printer. The hospital keeps the paper, the laundry keeps the data.

Digital delivery slip screen in Cleanifly — list of collected items and signature field
Dirty area weighing

Linen enters the laundry and the weight is already a record.

Industrial scale connected via serial or USB port. The operator places the load, the weight appears on the system screen, linked to the client contract, the weighing operator and the timestamp. No notebook between the scale and the system.

Dirty area weighing screen in Cleanifly — scale reading, contract, operator and timestamp
Soiling by contract

Each hospital has its own negotiated soiling index.

The contract defines the expected soiling per client. The system calculates real soiling at every collection (dirty weight × clean weight) and compares it to the contract. Large deviations are flagged — not surprises at the end of the month.

Contract record in Cleanifly — soiling configured per client with change history
Clean area weighing

Linen leaves the wash and the weight closes the cycle.

Same scale, same sequence. Clean weight recorded, linked to the original collection. The difference becomes real soiling and the ±30% tolerance (RDC 06/2012) is validated automatically. Over the limit, an alert — nothing slips through.

Clean area weighing screen in Cleanifly — comparison with dirty weight, calculated soiling, tolerance validation
Searchable history

A collection from six months ago, in three clicks.

Who collected. At which hospital. Which items. Who weighed. How much went in and how much came out. Who signed for receipt. All searchable, exportable in PDF and XLSX. Audits stop being archaeology.

Collection history listing in Cleanifly — search, filters and an expanded collection with timeline

How it works in practice

The operation does not change. It is still collection, dirty weighing, washing, clean weighing, delivery. What changes is where the data lives.

Before

  1. Driver writes items in the truck notebook.
  2. Notebook stays at the laundry reception.
  3. Weighing operator writes the scale reading in another notebook.
  4. At month end, someone transcribes both notebooks into a spreadsheet.
  5. Transcription error turns into a hospital dispute. Cave in or argue.

With Cleanifly

  1. Driver records on the tablet, hospital signs, slip printed on the spot.
  2. Weighing on the scale, the number flows straight into the system, linked to the contract.
  3. Soiling calculated automatically, tolerance validated.
  4. At month end, the invoice comes from weighing data. No transcription.
  5. Hospital questions a weight? The answer is three clicks away.

What the module produces

Collection and weighing feed the rest of the system — invoice at month end, manager dashboard, client portal. They also produce their own reports:

Volume collected per day, week, month, per client
Average soiling per client — basis for contract renegotiation
Collections pending weighing — bottlenecks visible in real time
Tolerance exceeded — when, which client, which load
Performance by shift — morning 7am-7pm or night 7pm-7am

Continues in

Washing and production

Cycle recorded by machine, program, temperature and time.

Delivery and verification

Full or partial delivery, with clean weight, receipt and signature.

Contracts and billing

Three models: by kg (with soiling), by item, fixed value.

See it in a real operation.

30 minutes. Real data. No commitment.

Fale conosco